Bertrandt US

Automotive Administrative Support Specialist

3 weeks ago
# of Openings


Bertrandt - your trustworthy engineering partner


Looking for a career, not just a job? Want to join a dynamic team working for an international industry leader? Enjoy an energetic work atmosphere? Bertrandt US may be just what you have been looking for! The Bertrandt Group has been providing development solutions for the international automotive and aviation industries in Europe, China and the USA for more than 40 years. A total of around 13,000 employees at 53 locations guarantee extensive know-how, sustainable project solutions and a high level of customer orientation. Its main customers include the major manufacturers and numerous system suppliers.



The Administrative Support Specialist will work in an automotive packaging warehouse environment. The main task are office administration, warehouse reporting and financial administration.



  • Support in creating presentations, reports, and other clerical items that will be required during normal business operation
  • Office supply ordering, monitoring, and tracking of shipment and organization
  • Packaging material organization:
    • Ordering of packaging materials based on Service Providers order
    • Monitoring of packaging material consumption
      • Auditing of usage of packaging material
      • Creation of reports for packaging material consumption
    • Submitting requirements of additional and/or new packaging material to packaging planning as well as support in discussing changes with packaging material suppliers.
    • Communication with packaging material planning and set up communication channels to keep constant information flow
  • Greet and set up meetings and guest access for Plant visitors
  • Ensure correspondence of mailboxes is sustained, compiling feedback, submitting to Associates as well as Service Provider associates, archiving.
  • Weekly auditing of Service Providers, filing of required governmental agencies documentation, to include but not limited to, Customs Compliance, DOT, FAA, OSHA, etc.
  • Conduct bi-weekly or monthly IT equipment audits
  • Enter purchase requisitions as needed; keep track of approval process.
  • Process invoices for payment; keep track of available balance on PO's.
  • Contact vendor for missing invoices, POD's, or packing slips.
  • Keep copies of all invoices processed and all corresponding paperwork on file for audit purposes.
  • Daily, Weekly, and Monthly reporting documentation (general Warehouse reporting)
    • Extracting out of the SAP warehouse system,
    • Verifying results, do plausibility checks
    • Create management summary on PowerPoint
    • Assist with monthly report preparation


  • AS degree or equivalent of 3 years’ experience in a field in manufacturing, logistics or packaging environment.
  • 3-5 years computer experience with MS Excel, Word, PowerPoint and Outlook
  • Experience in automotive industry
  • Experience working in packaging environment Analytical thinking – using logic and reason
  • Communication skills – interpersonal, presentation and written
  • Conceptual thinking – creative and strategic
  • Analytical Thinking – using logic and reason
  • Problem Solving – creating options and solutions




  • Complete and comprehensive benefits package including Med/Dent/Vision
  • Employer paid STD/LTD/Life
  • 401k Retirement program
  • Generous paid vacation/sick/holidays
  • Creativity encouraged in a fun, friendly work environment


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